COMPUTER SCIENCE DIVISION RESOURCE GUIDE, 1993-94 rev. 9/07/94
The purpose of this resource guide is to provide information to CS faculty,
staff, students and visitors on the services and resources available from
Computer Science Division and Electronics Research Lab (ERL) staff in Soda
Hall.***If you notice any errors in this guide, please email crystal@cs.
KEY LOCATION WORDS:
WHO'S WHO; CHART--COMPUTER SCIENCE, ERL;
RESOURCES--FACULTY, STAFF, GRAD, VISITING;
ADMINISTRATIVE SERVICES; ACADEMIC SERVICES; GOPHER;
STUDENT CLASSES, ORGANIZATIONS; STUDENTS--HELP;
HELPFUL REFERENCES; UNIVERSITY FACILITIES;
EVACUATION; EMERGENCY; BOMB THREAT; SAFETY
(Other key location words can be found in Table of Contents; headings
and most subheadings are in all caps.)
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TABLE OF CONTENTS
Who's Who: (list of key CS Div. staff in alpha order by working title)
Organizational Chart (CS Division)
Division Resources: (persons to contact for specific services provided to
faculty & staff, grad students, visiting industrial fellows, visiting
scholars)
Administrative Services: (explanation of available services: audio-visual,
equipment, building maintenance & security, computing equipment, computing
resource policies, copying, fax, fedex & ups, furniture, keys/cardkeys,
library, mail, non-class computer accounts, office supplies, parking,
paychecks, room reservations, seminar announcements, staff service policies,
telephone, telex/cable/mailgram, transportation, typing services)
Academic Services: (explanation of available services: class computer
accounts, class lists, course enrollment, course materials/notes, course
reports/grades, final exams, grad student instructor (GSI) assignments
and evaluations, ordering textbooks, readers, rescheduling courses)
Gopher & Mosaic: (accessing information on-line, including rosters, technical
reports, divisional forms, InfoCal, Gladys Library Service, Melvyl Library
System, and much more)
Student Classes and Organizations: (UNIX tutorials and course in "C in the
UNIX environment", organizations for undergrads & grads, computing facilities)
CS Students--Where to Go for Help: (academic advising, complaints,
self-paced courses, reentry, English language improvement, work-study,
financial aid, internships, coop education, job openings, study abroad)
Helpful References: (where to get helpful University, COE, EECS, ERL and CS
publications)
University Facilities: (academic and vocational counseling, Associated
Students of UC (ASUC), campus dining commons, housing/financial aid, libraries
& reading rooms, lounges & conference rooms, parking & transportation,
physical/psychological health, police services, recreation & entertainment,
visitor information)
Safety/Emergency Procedures: (emergency procedures, bomb threat, campus
safety, building evacuation, evacuation policy for people with disabilities)
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WHO's WHO
(in alphabetical order by working title)
There are several key staff whom you should know about:
Academic Personnel Assistant (Madeleine Fitzgerald), 381 Soda (ext. 3-6618,
madfitz@cs) for CS faculty: provides information on visas, pay rates and
dates, academic merit and promotion cases, faculty benefits, academic leaves,
visiting scholars, postdocs, and general academic personnel questions;
supervises Self-Pace Center Manager and Scheduling Assistant.
Business Manager (Toni Sweet), 383 Soda (2-5244, sweet@cs): provides
assistance to CS Chair: handles divisional budget, space assignments, building
security, visiting industrial fellows, faculty award cases, and special
projects as assigned by Chair.
Divisional Assistant (Liza Gabato), 395 Soda (ext. 3-8230, liza@cs): CS
Gopher system administrator; purchases supplies; updates and distributes CS
Div. roster; orders TA textbooks; provides terminal/modem loans; handles
seminar announcements and UNIX training; provides assistance to Office
Supervisor.
Graduate Assistant (Kathryn Crabtree), 367 Soda (ext. 2-9413, crabtree@cs):
advises current CS grads on degree requirements. (For admissions information/
assistance, prospective grads should go to 207 Cory Hall, Dept. of EECS Grad
Admissions Office, gradadm@hera, 2-3068.)
Manager of Instructional Systems (Kevin Mullally), 386 Cory Hall (3-6141,
kevinm@hera): sets up computer accounts for all courses; provides information
and assistance on computer software resources for courses; troubleshoots
system breakdowns for class accounts. (To set up non-class accounts,
contact TCS, 2-6744, fixen@eecs.)
Office Supervisor (Anne Fuller), 393 Soda (ext. 3-6619, fuller@cs): places
shopwork and telephone orders; handles requests for electronic (terminals,
etc.) installation and repairs; calls in service requests for building
maintenance and telephone repairs; provides classwork, secretarial services
(visiting faculty only); coordinates technical report library; picks up and
distributes paychecks/surepay receipts; answers questions on staff personnel
information, i.e., benefits; ombudsperson for CS staff; supervises
Receptionist, Divisional Assistant, L&S Undergrad Asst., Reentry Coordinator,
and Secretary to CS Chair.
Receptionist (Charlene Ryan), 387 Soda (ext. 2-1042, 387soda@cs): sets up
mailboxes; distributes bldg./office keys and cardkeys; handles room
reservations for one-time meetings and conferences, audio-visual equipment,
and parking permits; provides general information and referrals.
Reentry Program Coordinator (Barbara Hightower), 339 Soda (ext. 2-1390,
bhtower@cs): administers Reentry Program which prepares high-potential
students with bachelor's degrees in other fields for grad study in CS.
Scheduling Assistant (Anita Bailey), 379 Soda (ext. 3-6002, anita@cs):
Handles course schedules, classroom assignments, textbook orders, TA
appointments; makes room reservations in conjunction with Receptionist;
provides support services to Lecturers Clancy and Harvey.
Secretary to Chair (Crystal Williams), 385 Soda (ext. 2-0930, crystal@cs):
provides secretarial support to CS Chair, Acting Chair and Office Supervisor;
updates CS roster and resource guide, and mosaic home pages for faculty;
advertises job announcements for students.
Self-Pace Center Manager (Melanie Light), 345 Davis (ext. 2-9920,
selfpace@cs): manages Self-Pace center.
Technical Computing Services (TCS), 2-6744, fixen@eecs, sets up most non-class
computer accounts for staff, faculty and grad students in Soda; troubleshoots
system breakdowns for non-class accounts. (For class accounts, see Manager of
Instructional Systems.)
Undergraduate Assistant (Barbara Hightower), 339 Soda (ext. 2-7214,
bhtower@cs): advises current and potential CS undergrads in College of L&S;
oversees ongoing programs involving L&S CS undergrads.
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ORGANIZATIONAL CHART
COMPUTER SCIENCE DIVISION
Dept. of Electrical Engineering and Computer Sciences
> = chain of supervision
CS Chairperson--Robert Wilensky, wilensky@cs
> Business Manager--Toni Sweet, sweet@cs
EECS Management Services Officer--Ruth Tobey, ruth@eecs
> Office Supervisor--Anne Fuller, fuller@cs
> Divisional Assistant--Liza Gabato, liza@cs
> Receptionist--Charlene Ryan, 387soda@cs
> Undergraduate Assistant--Barbara Hightower, bhtower@cs
> Reentry Program Coordinator--Barbara Hightower, bhtower@cs
> Secretary to Chairperson--Crystal Williams, crystal@cs
> Academic Personnel Assistant--Madeleine Fitzgerald, madfitz@cs
> Scheduling Assistant--Anita Bailey, anita@cs
> Self-Pace Center Manager--Melanie Light, selfpace@cs
Director, Technical Computing Services--John Holt, jdholt@eecs
> Soda Hall Systems Manager--
> Instructional Systems Manager--Kevin Mullally, mullally@eecs
Manager, EECS Graduate Admissions Office--Mary Byrnes, mkbyrnes@eecs
> CS Graduate Assistant--Kathryn Crabtree, crabtree@cs
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CS DIVISION RESOURCES FOR FACULTY AND STAFF
RESOURCE PERSON TO CONTACT
(CS Personnel, unless otherwise noted)
Academic Personnel Information Academic Personnel Asst.
Administrative Assistance--
Classwork Office Supervisor
Secretarial (visiting faculty) Office Supervisor
Building Maintenance Office Supervisor
Building Security Business Manager
Classroom Assignments Scheduling Asst.
Computer Accounts & Troubleshooting--
Class EECS Mgr. of Inst. Systems
Non-Class Accounts TCS Soda Hall Systems Manager
Copy Cards -- White (Non-Class) Jo Davis, 301 Cory, 2-6744
Copy Cards -- Blue (Class) Jo Davis, 301 Cory, 2-6744
Copy Cards -- Campbell Hall Only Chair Secretary
Copy Card Forms Receptionist
Copy Card Repairs EECS Receptionist
Course Scheduling Scheduling Asst.
Equipment Installation & Repairs Office Supervisor
Foreign--
Advising Services for Int'l. Students &
Scholars (SISS), Int'l. House
I.D. Cards/Visas Academic Personnel Asst.
Furniture Office Supervisor
Gopher Information Divisional Asst.
Homework Box Assignments Receptionist
Information, General Receptionist
Keys/Cardkeys Receptionist
Mailboxes Receptionist
Office Space Assignments Business Manager
Parking Permits--
Short-Term Receptionist
Long-Term Office Supervisor
Paycheck/Surepay Pickup Office Supervisor
Purchasing--CS Divisional Asst.
Reservations--
Audio-Visual Equipment Receptionist
Seminar & Conf. Rooms Scheduling Officer
Seminar Announcements Divisional Asst.
Staff Personnel Information Office Supervisor
Supplies Divisional Asst.
Teaching Asst. Appointments Scheduling Asst.
Technical Report Orders--CS Office Supervisor
Textbook Orders Scheduling Asst.
For names, telephone numbers, e-mail addresses and locations of persons to
contact, see Who's Who. For details on these services, please read General
and Course-Related Resources/Services.
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CS DIVISION RESOURCES FOR GRADUATE STUDENTS
What kind of support can grads expect from the faculty's grant administrator
and/or administrative assistant/secretary?: "Staff are available to assist
you with items, such as ordering equipment, preparing travel vouchers, check
reimbursements, and any other paperwork related to account funds, equipment,
and space-related issues. Examples of things students are expected to do for
themselves are xeroxing and faxing. To get supplies, speak to your faculty's
admin. asst. or secretary. Not all faculty have the same procedures. NOTE:
If there is no admin. asst. or secretary for your faculty, ask the faculty
directly for assistance. Also, if you have a unique situation that isn't
addressed above, ask your faculty for direction. If you have additional
questions, feel free to give me a call at 643-8424 or send mail to
paulaf@diva." -- Paula Fenzel, MSO, Electronics Research Lab
RESOURCE PERSON TO CONTACT
(CS Personnel, unless otherwise noted)
Advising--CS Grads
Academic Temporary or Research Advisor
Admissions EECS Grad Admissions Office, 207 Cory
Degree Requirements Grad Asst.
Research Research Advisor
Building Maintenance Office Supervisor
Building Security Business Manager
Classroom Assignments, TAs Scheduling Asst.
Computer Accounts & Troubleshooting--
Class EECS Mgr. of Inst. Systems
Non-Class Accounts TCS Soda Hall Systems Manager
Copy Cards -- White (Non-Class) Jo Davis, 301 Cory, 2-6744
Copy Cards -- Blue (Class) Jo Davis, 301 Cory, 2-6744
Copy Cards -- Campbell Hall Only Chair Secretary
Copy Card Forms Receptionist
Copy Card Repairs EECS Receptionist
Course Scheduling Scheduling Asst.
Equipment Installation & Repairs Office Supervisor
Foreign--
Advising Services for Int'l. Students &
Scholars (SISS), Int'l. House
I.D. Cards/Visas Academic Personnel Asst.
Furniture Office Supervisor
Gopher Information Divisional Asst.
Homework Box Assignments, TAs, RAs Receptionist
Information, General Receptionist
Keys/Cardkeys Receptionist
Mailboxes Receptionist
Office Space Assignments Business Manager
Paycheck/Surepay Pickup, TAs & RAs Faculty's Asst.; or EECS Office 231 Cory
Purchasing--CS, TAs Divisional Asst.
Reservations--
Audio-Visual Equipment Receptionist
Seminar & Conf. Rooms Scheduling Officer
Seminar Announcements Divisional Asst.
Supplies Divisional Asst.
Teaching Asst. Appointments Scheduling Asst.
Technical Report Orders--CS Office Supervisor
Textbook Orders, TAs Scheduling Asst.
For names, telephone numbers, e-mail addresses and locations of persons to
contact, see Who's Who. For details on these services, please read General
and Course-Related Resources/Services.
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CS DIVISION RESOURCES FOR VISITING INDUSTRIAL FELLOWS & SCHOLARS
RESOURCE PERSON TO CONTACT
(CS Personnel, unless otherwise noted)
Building Maintenance Office Supervisor
Building Security Business Manager
Computer Accounts & Troubleshooting--
Class EECS Mgr. of Inst. Systems
Non-Class Accounts TCS Soda Hall Systems Manager
Copy Cards -- White (Non-Class) Jo Davis, 301 Cory, 2-6744
Copy Cards -- Blue (Class) Jo Davis, 301 Cory, 2-6744
Copy Cards -- Campbell Hall Only Chair Secretary
Copy Card Forms Receptionist
Copy Card Repairs EECS Receptionist
Course Scheduling Scheduling Asst.
Equipment Installation & Repairs Office Supervisor
Furniture Office Supervisor
Foreign--
Advising Services for Int'l. Students &
Scholars (SISS), Int'l. House
I.D. Cards/Visas Academic Personnel Asst.
Gopher Information Divisional Asst.
Information, General Receptionist
Keys/Cardkeys Receptionist
Mailboxes Receptionist
Office Space Assignments Business Manager
Parking Permits--
Short-Term Receptionist
Long-Term Office Supervisor
Purchasing--CS Divisional Asst.
Reservations--
Audio-Visual Equipment Receptionist
Seminar & Conf. Rooms Scheduling Officer
Seminar Announcements Divisional Asst.
Supplies Divisional Asst.
Technical Report Orders--CS Office Supervisor
Textbook Orders Scheduling Asst.
Visitor Assistance--
Industrial Fellow Program Business Manager
Scholar Program Academic Personnel Asst.
For names, telephone numbers, e-mail addresses and locations of persons to
contact, see Who's Who. For details on these services, please read General
and Course-Related Resources/Services.
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ADMINISTRATIVE SERVICES
AUDIO-VISUAL EQUIPMENT
Audio-visual equipment can be reserved through the Receptionist, 387 Soda,
2-1042, 387soda@cs. Report any maintenance problems (burned out bulbs, etc.)
to the Receptionist.
BUILDING MAINTENANCE AND SECURITY
For lighting, heating, plumbing, and other general building maintenance needs,
contact the Office Supervisor, 393 Soda, 3-6619, fuller@cs. For building
security matters, contact the Business Manager, 383 Soda, 2-5244, sweet@cs.
COMPUTING EQUIPMENT (purchase, installation & repairs)
The Division provides terminals and workstations, ports, etc., for visiting
faculty, CS Division staff and new graduate students. Electronics Research
Lab (ERL) Principal Investigators are responsible for purchasing such
equipment for regular faculty, their research and administrative assistants
and guests (visiting industrial fellows, scholars and postdocs). A faculty
sponsor's charge account number and approval is required to purchase and
install equipment. Purchase requests for Division equipment: for terminals
and workstations, contact the Business Manager, 383 Soda, 2-5244, sweet@cs;
for ports, contact Technical Computing Services (TCS), 2-6744, fixen@eecs.
The Division pays for maintenance of all equipment purchased by the Division.
For terminal and workstation installation and repairs, contact the Office
Supervisor, 393 Soda. ERL Principal Investigators are expected to pay for
maintenance of equipment purchased out of non-Division funds.
COMPUTING RESOURCE POLICIES
There should be a clear understanding that Division and Lab resources must not
be used for personal gain or recreational or social purposes. In particular,
University facilities cannot be used for "freelance" work, whether it be for
profit or as a service. You may not contract out for programming or word
processing on University machines, nor use printers, disc space, and other
facilities or supplies for these purposes. Electronic mail, as well as
hardcopy mail, are not to be used for private gain. Computer accounts are not
to be shared with or loaned to others who are not eligible for their own
accounts. These accounts must be relinquished when your stay/employment
terminates. If you have any questions about these policies, contact the
Business Manager, 383 Soda, 2-5244, sweet@cs.
COPYING
Soda Hall
There are two types of copy cards distributed in the Division. Both cards
will operate on the copiers in Soda.
1) White Non-Class Copy Cards
Available to all regular and visiting faculty, visiting industrial fellows
and scholars, staff and graduate students in Soda Hall. To obtain a card,
go to 387 Soda and fill out an application form. This form will be forwarded
to TCS, 301 Cory, 2-6744, jdavis@hera, and a copy card will be issued to you.
2) Blue Class Copy Cards
These cards are issued automatically at the beginning of each semester to
regular and visiting professors who teach classes; they are designated for
specific CS courses. Class cards must be returned promptly at the end of each
semester to the Office Supervisor in 573 Soda for accounting and recharging
purposes. For more information on these cards, contact TCS, 301 Cory,
2-6744, jdavis@hera.
Those who are not on the Division account will need a charge account number
that has been approved by a faculty sponsor and/or Principal Investigator.
Visiting industrial fellows and scholars may opt to purchase copy cards which
can be used at the Engineering (Bechtel) Library. For visitors and grads,
there will be a $2 cash deposit for all copy cards issued; it is refundable
when you return your card at the end of your stay. The Division has a copy
policy which limits state-funded copying to course-related and departmental
business use only. If you have copy card problems, notify copycard@cs.
Faculty and staff have priority for use of the copy machines.
If you have a large copy job, i.e., an exam for a class, please submit a
reprographics service request form to the Receptionist, 387 Soda, 2-1042,
387soda@cs. Include the appropriate charge account number on the form.
Your copy job will be done by Reprographic Services and delivered to you
by your requested deadline date. Reprographic forms are available from
your administrative assistant, Receptionist (387 Soda) or Office Supervisor
(393 Soda).
FAX MACHINE
There is a fax machine in 395 Soda which can be used between the hours of
8-12 and 1-4 Mon.-Fri. The phone number is (510) 642-5775. If you receive
an incoming FAX message, someone from the CS Office will place it in your
mailbox. To make an outgoing FAX, you will need a 5-digit authorization code
for a fund or grant number; this can be obtained from a sponsoring faculty
member, or from the faculty member's grant administrator. Current incoming
fax costs are: $3-5 per faxed correspondence. How to use the Fax machine:
Push the button "voice/dial".
Input the following numbers: 78 - wait for dial tone - your 5-digit
authorization code - wait for dial tone - then,
for campus calls: dial 5-digit extension, i.e., 2-4918
for local calls: 9 + phone #
for long distance calls, domestic: 9 + 1 + area code + phone #
for international calls: 9 + 011 + country code + city code + phone #.
If you need to start over, push the "stop," "start," and "voice/dial"
buttons, in the order given.
FEDERAL EXPRESS/UPS
You can leave items in the Division office to be express mailed. These items
should be packaged in express envelopes and accompanied by the appropriate
mailing request form(s). Forms and packaging envelopes are stored in 384
Soda. You will need a fund or grant or number to complete the form(s).
Visitors and grads: If you need assistance, ask your faculty sponsor's
assistant. There is a UPS drop-box at the NW corner of Hearst and Euclid.
a Federal Express drop- box is in front of the Hearst Mining Building near the
Mining Circle. DELIVERIES: Daily express deliveries are made to 387 Soda.
Express mail will be placed in the recipient's mailbox, or, if oversized, will
be placed on the floor in 387 Soda. PICKUP: Daily Fed Ex pickup is at
3 p.m. in 387 Soda. After 3 p.m. outgoing Fed Ex and UPS packages must be
dropped in the respective drop-boxes by 4:30 p.m. for pickup. For more
information, contact the Receptionist, 387 Soda.
FURNITURE
For purchase requests, moves and installation of furniture, contact the Office
Supervisor, 393 Soda, 3-6619, fuller@cs.
KEYS/CARDKEYS
All residents of Soda receive a cardkey, submaster key, and office key;
Additional keys are distributed on a case-by-case basis. All keyusers, except
regular faculty and staff, are charged $5 for each key and $25 for each
cardkey. You are responsible for returning the keys/cardkeys to the
Receptionist on or before the access expiration date. GRAD STUDENTS--To
obtain additional keys/cardkeys: 1) Ask your faculty sponsor to fill out the
on-line key form found on Gopher and email to sweet@cs with cc: to keys@cs
providing the following information: your name, type of access required
(key/cardkey/both), rooms to be accessed, access expiration date, and your
status (volunteer, researcher, instructor). In one or two days after your
faculty sponsor has sent the email message, go see the Receptionist, 387
Soda, 2-1042, 387soda@cs. If the request has been authorized by sweet@cs, the
Receptionist will have you fill out a form(s), collect fees, and issue the
keys/cardkeys to you.
LIBRARY
The Bechtel Engineering Library is located between Cory and Soda Halls. You
may obtain a library card by showing your campus ID at the circulation desk of
the Main (Doe) Library; the card is valid at any library at any UC campus and
also at Stanford University. Beginning January 1989, Visiting Scholars and
Visiting Industrial Fellows have a choice of basic library service (free) or
advanced library service (fee). See the Academic Personnel Assistant, 381
Soda, 3-6619, madfitz@cs, for applications and explanations of the basic
levels of service. More information on the UCB library system is available
from the Doe Library.
MAIL
Visiting and adjunct professors, continuing lecturers, visiting industrial
fellows and scholars, all grads and most staff mailboxes are in 396 Soda.
Regular professors and front office staff mailboxes are in 395 Soda. Please
do not have legal or personal business mail such as mail order catalogs, bank
statements or Motor Vehicle notices sent to the Division. The mailbox for
outgoing mail is in 396 Soda. OUTGOING mail needs a recording number in
order to leave campus. Faculty members, see your secretary/assistant or grant
administrator assigned to you to get the proper number. Visitors need to
obtain permission from their host professor in order to charge mail to a
grant. If you need a mailbox or have questions about mail, see the
Receptionist, 387 Soda.
NON-CLASS COMPUTER ACCOUNTS
For assistance in setting up a computer account or for solving system
breakdowns not related to classes, contact the Technical Computing Services
(TCS), 2-6744, fixen@eecs.
OFFICE SUPPLIES
Regular and visiting CS faculty and staff can obtain supplies for instruction
from the Divisional Assistant, 395 Soda. Faculty must provide their own
supplies for research through their grants; see your grant administrator
or administrative assistant for help. RAs, TAs, postdocs, visiting scholars
and industrial fellows should request supplies from their faculty sponsor's
assistant.
PARKING
Long-term: Regular and visiting faculty who require long-term parking should
consult with the Office Supervisor in 393 Soda, 3-6619, fuller@cs regarding
proper forms and procedures. Short-term: Use the CS Division on-line Gopher
system; for instructions, see section on Gopher.
PAYCHECKS
Visiting faculty are paid on the first of each month. Ask the Academic
Personnel Assistant for the date of your first check. All regular and
visiting faculty, CS Division staff, and teaching assistants who receive their
paychecks through the Dept. of EECS will have their checks/surepay receipts
deposited in their mailboxes. Anyone being paid through ERL funds (including
RAs, PGRs, staff and visitors) will receive their paycheck from the Project
Principal Investigator's assistant.
ROOM RESERVATIONS
CS regular and visiting faculty, their assistants, RAs and TAs can reserve
seminar and conference rooms. Contact the Scheduling Officer, 379 Soda,
3-6002, anita@cs.
SEMINAR ANNOUNCEMENTS
The Division hosts public seminars on the latest topics of research in
industry and academia. Watch the electronic seminar/colloquium notice boards
on the --- floor of Soda Hall for the names of speakers and titles of their
talks. Seminar announcements are also posted on Gopher. How to place a
request to announce a colloquium or seminar: Use the CS Division on-line
Gopher system; for instructions, see section on Gopher.
STAFF SERVICE POLICIES
Those requesting staff services should be aware of the policy on hours of
work:
Staff Personnel Policy and the AFSCME contract state that the standard work
schedule for full-time employees shall be eight hours per day for five
consecutive days, excluding the meal period. The standard work day is 8 a.m.
to 5 p.m. with an hour for lunch from 12 noon to 1 p.m. for clerical/
administrative staff; for technical staff, normal hours are 8 a.m. to 4:30 p.m. with a half-hour lunch from 12 noon to 12:30. Individual alternative work
schedules may be negotiated between an employee and the supervisor. Whole
units that wish to change to an alternate work schedule must have the
permission of the CS Chair and the approval of the Campus Personnel Office,
but the total number of work hours per week for full-time employees must
remain at 40.
Two breaks of not more than 15 minutes (one in the morning and one in the
afternoon) are normally granted each work day; they may not be taken at the
beginning or end of a work period, combined with lunch or accumulated for use
at a later time except in special cases approved by the employee's
supervisor. Breaks may be denied if leave schedules, vacation schedules or
special situations arise which require a staff person's presence; in such
cases, the supervisor should be notified.
Employees are expected to be prompt in reporting to work, returning from
breaks and from lunch. When sick, an employee is expected to call his/her
supervisor as soon as the office opens. All employee time-related items such
as lengthy delays in arrival, doctor appointments, sick leave, vacation,
overtime, leave on comp time, leave without pay, and any changes in regular
schedules (e.g. lunch) should be cleared with the supervisor.
Regular and visiting faculty and scholars who are assigned clerical/
administrative staff support should be familiar with these basic policies and
should check with the support person's supervisor regarding any requests for
temporary or permanent exceptions to standard work procedure.
TELEPHONE
Faculty phones: The Division will pay $25 per month toward the phone bill,
including installation and change costs, basic instrument and special
treatment charges, costs of calls, etc. All additional costs must be charged
to a grant source or reimbursed by private check. For faculty sharing
extensions, the allowance will be $25 for the first faculty member, and $25
less fixed instrument and treatment costs for each additional faculty member.
Only faculty members with major administrative duties may have their phones
answered in the secretarial/ administrative offices and paid for from Division
sources. All others must pay for these services from a non-Division source.
Visiting scholar phones: The Division pays the monthly cost of the basic
instrument charges and the telephone treatment that allows incoming calls from
anywhere and outgoing calls within the local area. Out-of-area calls may be
made from the host professor's phone with the permission of the host professor.
Phone calls should be limited to Division business as much as possible.
Examples of Division business phone calls include: Discussions of Division
curricula and subject matter with colleagues elsewhere; responses to outside
inquiries concerning evaluation of UCB students (call collect when possible);
calls to vendors regarding CS equipment, parts orders or maintenance of CS
equipment; recruiting new faculty members, arranging for visiting faculty and
colloquium speakers, etc.; professional activities (e.g. paper reviews,
committee work, arrangements for attendance at meetings, etc.) not
reimbursable by professional societies (please make every attempt to obtain
reimbursement from the societies for performing these services).
Personal phone calls should be minimized (e.g. to medical appointments, urgent
family care matters and emergencies). The Division must be reimbursed for all
out-of-area calls incurred on personal or non-Division business, even if the
total phone bill is less than $25.
For telephone order authorizations and questions regarding phone policy,
contact the Office Supervisor, 573 Soda. If you have a reasonable request
which requires exception to the phone policy, the Office Supervisor will
submit the request to the CS Chair for approval.
TELEX/CABLE/MAILGRAM
This service is offered by the UCB Telecommunications Services. See the
Campus Telephone Directory for instructions.
TRANSPORTATION
The campus is easily accessible by public transportation. A shuttle bus is
available near the BART station in downtown Berkeley at the northeast corner
of Shattuck and Center Streets; it stops in front of Soda Hall on the Hearst
Mining Circle. For more public transit information, call or visit the
Berkeley TRiP Commute Store at 2033 Center Street, Berkeley, CA 94704; 644-
POOL or 643-POOL.
TYPING SERVICES
Typing services are available for visiting and regular faculty who do not have
assigned help. Please bring your work to the Office Supervisor, 393 Soda.
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ACADEMIC SERVICES
CLASS COMPUTER ACCOUNTS
Technical Computing Services (TCS) will contact you before the beginning of
the semester to ask if the class you will be teaching needs student accounts
on a UNIX or CMS computer. If you are not contacted within two weeks of the
start of classes, or if you have questions or system problems, please contact
the Manager of Instructional Systems, 386 Cory Hall, 643-6141, mullally@eecs.
CLASS LISTS
During the sixth week of classes, the Office of the Registrar distributes a
computer printout of students registered for each course. You will receive a
copy and be asked to check for any discrepancies. Procedures for making
changes will be attached to the computer printout.
COURSE ENROLLMENT
Students enroll in advance for courses through the computerized telephone
registration system, Telebears. Instructors who want to make changes in
enrollment MUST contact the Scheduling Officer, 379 Soda, 643-6002,
anita@cs.
COURSE MATERIALS/NOTES
If you wish to prepare course notes, xeroxed readers or other lengthy
materials for distribution to your students, please arrange with your assigned
secretarial staff to create a master copy. You or your assistant can then
take the master copy to 301 Cory; they will arrange for the printing and
resale of the material to your students.
COURSE REPORTS/GRADES
At the end of the semester, you will receive grade sheets (course reports)
and instructions on policies and grading procedures. Any questions should be
directed to the Office Supervisor, 393 Soda, 3-6619, fuller@cs. It is very
important that you file all course reports before the deadline specified on
the grading packet. If a student approaches you to erase an incomplete grade,
contact the Office Supervisor for information on procedures to follow and for
a record of the student's previous work in the class.
FINAL EXAMS
Faculty members must be present to administer the final exam. All changes
in exam date or time, or the addition or omission of an exam from the list
included in the Schedule of Classes, need approval from the campus Committee
on Courses NO LATER than the third week of the semester. For courses with
more than one lecture section, common exams are often preferred by the
instructors. Letters requesting common finals must be addressed to the
Committee on Courses by the third week of classes. Please contact the
Scheduling Assistant, 379 Soda, 3-6002, anita@cs for details and rules
regarding these requests.
Final exams must be kept on file for one year. Please make arrangements with
your assigned assistant or main office staff to retain the exams. Students
may come and look at their exams in your assistant's office; these exams must
remain in the Division for one year. Please make sure that the final grades
for your classes are given to the main office staff within two days of the
final exam. Grades should be posted outside your office; please use a grade
posting system that respects student privacy.
GRAD STUDENT INSTRUCTOR (GSI) ASSIGNMENTS
CS Classes with laboratory or discussion sections are assigned Grad Student
Instructors (teaching assistants); the number of GSI hours per week is based
on the needs of the course and the overall GSI allocation given to us by the
Dean's Office. The Scheduling Assistant will confer with you on the
appointment of specific individuals as teaching assistants for your course.
The final GSI selection is based on your needs and the Department's
commitments. GSIs SHOULD NOT WORK UNTIL they have been cleared by the
Scheduling Assistant in 501 Soda, and have signed up with the payroll clerk
in 395 Cory.
GRAD STUDENT INSTRUCTOR (GSI) EVALUATIONS
The student honor society, Eta Kappa Nu, conducts a survey each semester to
evaluate the teaching effectiveness of each GSI. Near the end of the semester,
you will be asked by the EECS Chair to allow a representative from Eta Kappa
Nu to distribute and collect the surveys during one of your class meetings.
Arrangements are made so this activity is minimally disruptive of normal
class time.
ORDERING TEXTBOOKS
Textbooks are ordered approximately three months in advance of the semester.
Please place your orders with the Scheduling Asst., 379 Soda, 3-6002,
anita@cs for CS courses.
READERS
Instructors for classes of any size may hire Readers to assist with grading
homework, lab reports, problem sets and the like. The number of reader hours
assigned to your class is based on class size and funding resources. You
cannot exceed the total reader hours assigned to your course. Potential
Readers will approach you to tell you about their qualifications and ask you
to select them as your Reader. Readers should have completed the course with
a B or better grade, and have an overall GPA of 3.0 or better. Once you have
selected a student, sign the reader agreement form and tell your Reader to
bring it to the payroll clerk in 395 Cory Hall. The student cannot be paid
before being signed up by the payroll clerk.
RESCHEDULING COURSES
Instructors who have a strong reason to reschedule the location, date and/or
time of a course MUST contact the Scheduling Assistant in 379 Soda, 643-6002,
anita@cs immediately. Schedule changes should be avoided unless absolutely
necessary since students enroll in advance under the computerized telephone
registration system, Telebears; late changes can create serious conflicts
with their schedules. NO CHANGES in rooms or times for primary lectures can
be made after Friday of the first week of classes.
-----------------------------------------------------------------------------
GOPHER & MOSAIC
Gopher provides valuable on-line resources. To access it, just type gopher,
then return. All Computer Science faculty, staff and students are encouraged
to use Gopher instead of relying on hardcopy transactions. For example, you
can use Gopher to request a seminar announcement or technical report. Another
important service is being able to access a number of rosters and
directories. Take the time to explore Gopher. If you have
any questions regarding Gopher service, email sww-bugs@sww.cs.berkeley.edu.
The System Administrator for Gopher is liza@cs, and the technical contact is
mshort@cs. If you have updates for gopher, email gopher-cs@cs.
To access the CS HTTP server, open Mosaic. If you are using a computer in
the division, you should automatically have the UCB CS information on your
screen. If you are from outside the division, you will need to open the URL:
http://http.cs.berkeley.edu. Any problems on Mosaic, contact mshort@cs.
----------------------------------------------------------------------------
CS STUDENTS--WHERE TO GO FOR HELP
ACADEMIC ADVISING:
UNDERGRADUATES, COLLEGE OF ENGINEERING: College of Engineering Undergraduate
Office, 308 McLaughlin, 2-7594.
UNDERGRADUATES, COLLEGE OF LETTERS & SCIENCE: L&S CS Undergraduate Assistant,
339 Soda, 2-7214, bhtower@cs.
GRADUATES: For current student matters: CS Graduate Assistant, 367 Soda,
2-9413; for graduate admission matters: EECS Grad Admissions Office, 207 Cory
Hall, 2-3068.
MINORITY GRADUATE STUDENTS: Faculty Mentor Program--Each entering
minority graduate student may choose, in addition to an advisor,
a faculty mentor in the dept. who serves as an informal advisor.
Prof. Angelakos is coordinator of the faculty mentor program:
diog@eecs, 259 Cory, 643-6077.
FOREIGN STUDENTS: Office of Foreign Student Advisor, International House,
2299 Piedmont Ave., 2-2818.
PROBLEMS, COMPLAINTS: For problems in classes or grading, or complaints,
contact the ombudsperson for students at 328 Stephens, 2-5754.
SELF-PACED COURSES: Students take self-paced courses because they either want
to speed through the material much faster than normal or spread their studies
over more than one semester; in either case, full credits are earned for self-
paced courses. For information, contact the CS Self-Pace Center Manager, 345
Davis, 2-9920, selfpace@cs.
REENTRY: The CS Reentry Program is for women and underrepresented minorities
whose undergraduate degrees are in academic fields other than computer
science. The program was designed to help reverse enrollment trends in
computer science, to diversify the population in computer science, and to
assist academically-gifted women and minority adults to make career changes
and reenter the academic environment in computing. For information, contact
the CS Reentry Coordinator, 467 Soda, 2-1390, reentry@cs
ENGLISH LANGUAGE IMPROVEMENT: American English instruction is available at
six levels, from beginning to advanced. For information, contact the English
Language Program, University Extension, 2515 Hillegass, Rm. 312, 2-9833.
WORK-STUDY AND FINANCIAL AID: Contact the Work Study Program/Financial Aid
Office, 207 Sproul, 2-5625.
INTERNSHIPS AND COOPERATIVE EDUCATION: These programs are available through
the Career Planning & Placement Center, 2510 Channing Way, 2-1716.
The College of Engineering also has a Cooperative Education Program, which
allows students enrolled in the College to work full-time for industry or
government for a period of six months. For information, contact the COE
Co-op Coordinator, 209 McLaughlin, 2-6385.
JOB OPENINGS: See postings on Gopher, msgs (messages), and on 5th floor of
Soda near the main elevators; contact Career Planning & Placement Center,
2510 Channing Way, 2-1716; contact EECS Student Matters Office, 207 Cory,
2-3068.
STUDY ABROAD: Opportunities are available for undergraduate and graduate
students to pursue their education in other countries. For information,
contact Berkeley Programs for Study Abroad (BPSA), 160 Stephens Hall, 2-1356,
2-1790.
---------------------------------------------------------------------------
STUDENT CLASSES AND ORGANIZATIONS
CLASSES
CSUA UNIX Help Session: The Computer Science Undergraduate Association (CSUA)
offers a series of tutorials on UNIX at the beginning of each semester. For
times, dates and locations of beginning, intermediate and advanced help
sessions, check in front of 238 Soda or call 2-7453 (csua@cory).
XCF C Class: C in the UNIX Environment: The Experimental Computing Facility
(XCF) conducts the C in the UNIX Environment course. This is not an official
course and carries no credit with the University. However, many people find
it quite valuable in its own right and as an aid for C programming in CS
162/164/184/186 or CS 9C. Information on times, dates and locations for the
XCF C Class is available in 199B Cory Hall, 2-7447, xcf@cory.
ORGANIZATIONS
Association of Undergraduate Women in Computer Science and Electrical
Engineering (AUWICSEE): AUWICSEE was founded in 1991 with the intention of
providing a sense of community and support services for undergraduate women
in EECS.
Black Graduate Engineering Student Society (BGESS): BGESS serves all
minority graduate students from all departments in the College of
Engineering. For information call 642-1326 or stop by their office,
101 Naval Architecture Bldg.
Computer Science Graduate Student Association (CSGSA): CSGSA provides
orientation for new computer science students; organizes and assists in both
student and faculty recruitment; and maintains a photoboard. CSGSA also
attempts to provide a friendly environment for graduate students. Events
include a weekly bagels-and-donuts social, fall and spring picnics, and
intramural sports. Interested students should contact the president of CSGSA
in Soda Hall. (Information regarding the president and where he/she can be
contacted is available from the Secretary to the CS Chair in 385 Soda,
crystal@cs.) The CSGSA also publishes a Prelim study guide, and runs prelim
review sessions at the beginning of each semester.
Computer Science Undergraduate Association (CSUA): CSUA is for students
interested in computers. The organization maintains a small library and
office in 238 Soda, staffed by members able to advise students about classes,
professors, or school in general. It provides a good opportunity to meet
others of similar interests. The CSUA holds at least two general meetings a
semester, as well as other events (like the Annual Risk tournament). If you
are interested, drop by the office (343 Soda) or call 2-7453 (csua@cs).
Engineers Joint Council: A student organization involved in issues of
general concern to the engineering community. Their office is in
220 Bechtel Engineering Center. For information, call 642-2420.
Eta Kappa Nu (HKN): HKN is an honorary undergraduate engineering and computer
science society, providing an EECS course survey (available in 240 Cory), an
exam file and graduate school catalog collection, EECS T-shirts, and
activities sponsorship. HKN is located in 290 Cory, 2-7346.
Pugwash: A student-run, academic organization which examines the moral and
ethical issues that face students and professionals in technical disciplines.
The focus is on educational activities, such as seminars, colloquia, classes
and informal discussions. Regular meetings are held. All undergrad and grad
students in any field are welcome. For more information, contact the
Graduate Asst. in 215 Cory Hall.
Society of Hispanic Engineers and Scientists (HES): HES aims to foster
career opportunities for Hispanic engineering and science students through
contacts with representatives of government and industry. For information
call 642-8416 or visit the HES office, 104 Naval Architecture Bldg.
Society of Women Engineers (SWE): SWE is a student chapter of the national
organization. It is a professional, non-profit, technical organization
representing all disciplines of engineering. Both men and women can
become members. The organization provides a support network for women in
engineering, encouraging professional development and high scholastic
achievement. Activities range from professional to service-oriented to
strictly social. A newsletter is published and regular meetings are held
twice a semester. For more information, stop by the office in Rm. 105 Naval
Architecture Bldg., or call 642-1369.
Women in Computer Science and Engineering (WICSE): WICSE, founded in 1977,
is a group of women who meet weekly for lunch in the Moore Room to discuss
topics of mutual interest. The group consists mostly of graduate women in
computer science and engineering, but undergraduates are welcome. Interested
students can contact the group by using one of the WICSE mailboxes located
opposite 275 Cory and in 396 Soda.
FACILITIES
Experimental Computing Facility (XCF): The XCF is a student organization that
provides computing resources to those who wish to learn and to develop new and
useful software for the public computing community. XCF also provides
assistance to the campus by answering questions regarding UNIX related topics,
and by holding UNIX help seminars at the beginning of every semester. If you
are interested in XCF stop by 199B Cory, 2-7447, xcf@cory.
Open Computing Facility (OCF): The Open Computing Facility (OCF) provides
computer accounts for eligible University students, faculty and staff. The
OCF operates a cluster of about 15 Apollo workstations in the back section of
the Workstations in Soda Basement (WEB) facility. If you would like an
account, want to know about OCF meetings, or are just curious, drop by the
cluster to talk to a staff person or send electronic mail to ocf-info@ocf.
berkeley.edu.
---------------------------------------------------------------------------
HELPFUL REFERENCES*
Bay Area Telephone Directories: 387 Soda
National Zip Code Directories: 387 Soda
Campus Maps: in publications bin, to the right of 571 Soda entrance
Campus Telephone Directory: Telecommunications Services, 2168 Shattuck,
Ste. 210, Inf.--2-8082
CS Course Descriptions: 387 Soda, 2-1042, 387soda@cs
CS Technical Report List: 393 Soda, 3-6619, fuller@cs
CS Rosters: 385 Soda, 2-0930, crystal@cs;
College of Engineering (COE) Faculty Directory & Supplement: 102NAB,
3-6605, jana@hera
COE Engineering Newsletter: 102NAB, 2-5857, engnews@hera
COE Forefront, Research: 102NAB, 3-6005, jana@hera
COE Televised Instruction Program Catalog: 205 McLaughlin, 2-5776,
engtv@work, atkins@hera
COE Women in Graduate Studies: Choosing Berkeley: 102NAB, 3-6605, jana@hera
College of Letters & Science (L&S) Announcement: 113 Campbell, 2-1483
L&S CS Major and Minor: 339 Soda, 2-7214, bhtower@cs
Electrical Engineering and Computer Sciences (EECS) at Berkeley: 203 Cory,
3-6685, ilpbook@hera
EECS Graduate Inf. Bulletin: 207 Cory, 2-3068, gradadm@hera
EECS Graduate Student Directory: 203 Cory, 3-6685, ilpbook@hera
EECS Faculty Handout: 231 Cory, 2-3694, 231cory@hera
EECS Roster: 231 Cory, 2-3694, 231cory@hera
EECS Software Distribution Catalog: 205 Cory, 3-6687, ilpsoft@hera
EECS Survival Notes: 207 Cory, 2-3068, gradadm@hera
EECS Undergraduate Inf. Bulletin: 231 Cory, 2-7372, cmanly@hera
EECS Visitor's Guide for Prospective Graduate Students, 207 Cory,
2-3068, gradadm@hera
Electronic Research Laboratory (ERL)/EECS Quarterly Newsletter: 203 Cory,
3-6685, ilpbook@hera
EECS/ERL Research Summary: 203 Cory, 3-6685, ilpbook@hera
ERL Roster: 253 Cory, 3-8424, paulaf@diva
University of California at Berkeley (UCB) Employee Development &
Training Programs & Services: 207 University Hall, 2-8134
UCB Faculty Guide to Campus Life, Faculty Handbook & Faculty Housing Inf.:
581 Soda, 3-6618, madfitz@cs
UCB General Catalog: ASUC Store
UCB Graduate Admissions Information & Fellowship Application: 309 Sproul,
2-7405
UCB Handbook for New Graduate Students: 309 Sproul, 2-7405
UCB Resource, A Reference Guide for New Students: 102 Sproul, 2-5171
UCB Schedule of Classes: 102 Sproul, 2-5171
*May have restrictions on availability, i.e., limited distribution and/or
purchase fee required.
------------------------------------------------------------------------
UNIVERSITY FACILITIES
ACADEMIC AND VOCATIONAL COUNSELING:
Career Planning and Placement Center: 2510 Channing Way, 2-1716
Foreign Student Advisors/Inf.: Int'l. House, 2299 Piedmont Ave., 2-2818
Ombudsperson for Students: 328 Stephens, 2-5754
Ombudsperson for Staff: 2539 Channing Way, 2-STAF
Women's Resource Center: 250 Golden Bear Center, 2-4786
ASSOCIATED STUDENTS Inf. Desk: Student Union, Lobby Level, 2-3361, 2-INFO
(What's in the ASUC Student Union Bldg?: Art Studio, Blue and Gold Yearbook,
Bookstore, Cap & Gown Rental, Military Counseling Center, School & Office
Supplies, Ski Club Snow Reports, Recreation Center, Travel Center and more.)
STUDENT ACTIVITIES & SERVICES: 102 Sproul, 2-5171
STUDENT LIFE ADVISING SERVICES: Golden Bear Center, 2-7224
CAMPUS DINING COMMONS: Includes all the food services in the Student Union
area. Also available: the cafeteria at Int'l. House at Piedmont and Bancroft,
the Terrace Cafe located on the rooftop of the Bechtel Eng. Center, Pat
Brown's Grille located in the Genetic/Plant Pathology Bldg., and Ramona's Cafe
located in Wurster Hall.
HOUSING/FINANCIAL AID: Housing Service (on campus): 2401 Bowditch,
2-4108
Financial Aid Office, General Inf.: L&S Students--211 Sproul, 2-6442;
COE Students--201 Sproul, 2-0485
LIBRARIES & READING ROOMS: For all UCB libraries, see the following pages.
Call the libraries for information on their schedule (hours for all libraries
change during holidays, summer session and semester breaks).
CS Division Library: 506 Soda, 2-7453
LOUNGES & CONFERENCE ROOMS:
Student Commons Room, 240 Cory: Available for conversation and relaxing.
380 Cory: Conference room for eight people. Reserve thru 301 Cory,
2-1293, chere@hera
Hogan (531 Cory) & Hughes (400 Cory): For seminars & colloquia. Reserve
thru 301 Cory, 2-1293, chere@hera.
Moore Room: Entry through 240 Cory. Primarily for student activities.
Reserve thru UCSEE, 286 Cory, 2-3791.
Student Study Room: 246 Cory. This is a quiet study hall for students.
Soda Lounges: 337, 376, 434, 438, 511, 551, 611, 651, 711, 751.
For information on Soda seminar and conference rooms, contact the CS
Scheduling Officer, 379 Soda, anita@cs.
PARKING & TRANSPORTATION: Berkeley TRiP Commute Store: 2033 Center,
3-POOL or 4-POOL
Campus Parking Service (permits, renewals, parking information):
2535 Channing Way, 2-4283
PHYSICAL/PSYCHOLOGICAL HEALTH: Appts. & Info., 2-2000
POLICE SERVICES: 1 SPROUL HALL (also see last three pages in this Guide)
Emergency Calls: 9-911
Non-Emergency Crime Reports & Gen. Inf.: 2-6760
RECREATION & ENTERTAINMENT SOURCES:
ASUC Box Office: Student Union, North Lobby, 2-5312
University Art Museum: 2625 Durant, 2-1207
Botanical Garden: Centennial Drive, 2-3352
CAL Performances: Zellerbach Lobby, 2-9988
Lawrence Hall of Science: Exhibition Hall--2-5132; Star-Gazing--2-5132
Lowie Museum of Anthropology: 103 Krober Hall, 2-3681
Travel Center (Air and Rail): Student Union Lobby, 2-3000
Harmon Gym: women--22 Harmon, 2-5645; men--24 Harmon, 2-4502
Hearst Gym: men/women--110 Hearst Gym, 2-3893; pool information--2-3894
Intercollegiate Athletics Sports Inf.: women--Hearst Gym, 2-9410;
men--209 Memorial Stadium, 2-5363
Strawberry Canyon Recreational Area (Information): 3-6720
VISITOR INFORMATION CENTER: 101 University Hall, 2-5215, 2-5216;
FAX 2-3423
---------------------------------------------------------------------------
EMERGENCY PROCEDURES
Computer Science Division
SODA HALL
Police, Paramedics: Emergency ONLY (life-threatening situations): Dial 911
from all public phones. Dial 9-911 from most campus phones. Dial 642-3333
from restricted campus phones. Pick up receiver from remote campus emergency
phones.
Firefighters: Activate fire alarm OR call one of the above numbers.
REPORTING AN EMERGENCY: Not all emergencies require building evacuation.
Some emergencies should first be reported to authorities who will determine
if the building should be evacuated. In such cases, the CS Chair and/or
Campus Police will decide if an evacuation is necessary.
GENERAL EVACUATION PROCEDURES: If an evacuation is necessary, an alarm will
sound and/or Safety Monitors will go floor-to-floor to announce evacuation:
Quickly gather your personal valuables. Close all windows and doors. DO NOT
LOCK DOORS. Obey Monitors wearing yellow safety helmets. Use nearest exit:
DO NOT RUN. DO NOT USE ELEVATORS. DO NOT BLOCK EXITS. Exit on first floor
and go to ---. Check-in with the CS Business Manager or
Office Supervisor. Report location of disabled, trapped or missing persons.
Wait for further instructions from Campus Police or CS Chair. If the
emergency closes Soda Hall, the CS communication center will be 231 Cory
Hall, 2-0253/3214. If Cory Hall is closed, an alternate communication center
will be set up.
Evacuating Disabled: In an emergency, disabled persons should be
helped to stairwells, and police and/or fire dept. personnel should be
notified of the persons' location for evacuation. Except in cases of
immediate life-threatening situations, DO NOT attempt to evacuate a disabled
person without professional help.
FIRE: If the alarm sounds: immediately turn off electrical equipment or
machinery. Close all windows and doors. DO NOT LOCK DOORS. Follow general
evacuation procedures. DO NOT USE ELEVATORS. Smoke and heat may activate
sprinklers; water is safe to walk through. If you spot fire: Use proper fire
extinguisher: Class A (Green) for ordinary combustibles; Class B (Red) for
flammable liquids; Class C (Blue) for electrical equipment; Class ABC Fires--
multipurpose. If you can't control fire quickly, GET OUT! Pull fire alarm.
Follow general evacuation procedures. Call Campus Police at 9-911 or 2-333 to
confirm exact location and extent of fire. Inform CS Business Manager, 2-5244
or Office Supervisor, 3-6619.
MEDICAL EMERGENCIES (serious injury/illness): Stay with victim. Yell for
help. Quickly assess situation. Have someone phone Campus Police at 9-911 or
642-3333. When making the emergency call, state: Where the emergency is--
bldg., floor and room number; and phone number you are calling from; what
happened--chemical spill, fall, heart attack, etc.; how many persons need
help; condition of victim(s), what is being done for the victim(s). YOU HANG
UP LAST.
If possible, persons currently licensed in CPR/First Aid should
administer aid to the victim until professional help arrives. Campus Police
will hold elevators in readiness for paramedics. Notify supervisor and CS
Business Manager or Office Supervisor as soon as possible. NOTE: An
emergency first-aid kit is located in 571 Soda (behind the door).
EARTHQUAKE/EXPLOSION: Get under sturdy piece of furniture, away from windows,
open bookshelves or other objects that can fall on you. Wait until shaking
stops. Survey your area for injured/trapped persons. Assist others wherever
possible. KEEP NEAR CORE OF SODA. If possible, evacuate bldg. Help others
to safety. Stay away from structures and electrical poles. Go to Hearst
Mining Circle. Report to CS Business Manager or Office Supervisor as soon as
possible. Don't use phone lines--leave them open for emergency personnel.
GAS LEAK: DO NOT TURN ON/OFF LIGHT SWITCHES OR ELECTRICAL EQUIPMENT. DO NOT
USE PHONE. Notify in person CS Business Manager or Office Supervisor.
Evacuate building. Pull fire alarm outside building. Call Campus Police at
9-911 or 2-3333.
CHEMICAL SPILL: Immediately notify CS Business Manager or Office Supervisor.
If major spill, pull fire alarm and evacuate building. Call 9-911 or 2-333
and give exact location and nature of spill. Campus Police will direct major
spill emergency incidents. If minor, confine and/or isolate the spill to
minimize exposure.
VENTILATION PROBLEM: If smoke or odors come from ventilation system,
immediately notify CS Business Manager or Office Supervisor, who will notify
Environmental Health & Safety at 2-1550 to investigate problem. If serious,
building will be evacuated. Follow general evacuation procedures.
ELECTRICAL/ELEVATOR FAILURE: Notify CS Business Manager or Office
Supervisor. After hours, notify Campus Police at 2-3333. Tell trapped
occupants that help is on the way. If inside a trapped elevator, use elevator
phone and sound elevator alarm.
If electrical failure is widespread, turn off equipment. Follow
general evacuation procedures. Emergency lights in the hallways and
stairwells will come on and stay lit for about 20 minutes. (Keep a flashlight
in your room for use in emergencies.) Report location and hazard of machinery
or operations that were interrupted to Campus Police at 9-911 or 2-3333.
FLOODING/PLUMBING FAILURE: Notify CS Business Manager or Office Supervisor
immediately. If safe, turn off power at the main power switch, and remove or
raise valuables away from water. Keep away from all energized electrical
devices.
STEAM LINE FAILURE: Vacate the area. Notify CS Business Manager or Office
Supervisor immediately.
BOMB THREATS: Call Campus Police immediately at 9-911 or 2-3333. Be prepared
to give location, including bldg., floor, room number, you name and phone
number from which you are calling, and information about the bomb threat. YOU
HANG UP LAST. Notify CS Business Manager or Office Supervisor. Campus Police
will determine if building should be evacuated or closed.
If you see a box, letter, briefcase, or package and don't know where
it came from or how it got there, DON'T TOUCH IT. Notify CS Business Manager
or Office Supervisor immediately. Call 2-6760. DO NOT leave any packages in
the hallways. The custodians will not take away boxes left in corridors
unless they are marked "TRASH".
A videotape on bomb recognition will be shown by EECS during the
academic year. Watch email messages for date, time and location.
----------------------------------------------------------------------------
BOMB THREAT
WARNING!
UC Police Dept.
Bomb Unit
Berkeley, CA 94720
Business: 510-642-6760
Emergency: 510-642-3333
Suspicious Letter and Parcel Recognition Points
o Foreign Mail, Air Mail and Special Delivery
o Restrictive Markings such as Confidential, Personal, etc.
o Excessive Postage
o Hand-written or Poorly Typed Addresses
o Incorrect Titles
o Titles but No Names
o Misspellings of Common Words
o Oily Stains or Discolorations
o No Return Address
o Excessive Weight
o Rigid Envelope
o Lopsided or Uneven Envelope
o Protruding Wires or Tinfoil
o Excessive Securing Material such as Masking Tape, String, etc.
o Visual Distractions
---------------------------------------------------------------------------
CAMPUS SAFETY
TO REPORT AN EMERGENCY:
Call campus police at 9-911 or 2-3333. An emergency refers to any situation
where your or someone else's personal safety is in immediate danger. Be
prepared to give your exact location, name and phone number, and to state what
is happening. YOU HANG UP LAST.
TO REPORT A CRIME (non-emergency): Call campus police at 2-6760.
NIGHT ESCORT SERVICE: 642-WALK & NIGHT SHUTTLE INFORMATION:
Campus police will escort you anywhere on campus grounds from 6:30 p.m. to
12:30 a.m. The campus perimeters are from Shattuck to Prospect and from Cedar
to Parker.
24-HOUR INFORMATION HOTLINE: 2-7233
A 24-hr telephone line has been established to provide information about
Community Safety Programs and the UC Crime Prevention Bureau: Night Escort
Service, Escort Express Night Safety Shuttle, Mace Training, Self-Defense
Courses, Security Surveys, Personal Safety Presentations, Updated Information
on Major Incidents on Campus
-----------------------------------------------------------------------------
DATE: Nov. 7, 1990
TO: All CS Faculty, Staff and Students
RE: BUILDING EVACUATION
FROM: Prof. David A. Patterson, Chair, CS Division
It has come to my attention that some people were reluctant to evacuate the
buildings during the last emergency, and that those who left the buildings
were not sure whether they should stay or go home, and if they stayed, where
to assemble. Here are the wheres and whys:
WHERE:
Residents in Soda should meet on the grassy lawn at LeRoy and Ridge Roads.
The reasons to meet there are:
1) to determine if anyone is missing; if so, to inform police/firefighters so
missing persons can be located and, if necessary, evacuated;
2) to allow supervisors to inform everyone whether or not they should remain,
go and return later, or leave for the day (or longer).
WHY:
Since a portion of all emergency alarms turn out to be false, why not stay in
the buildings and take a chance?
* It would certainly be easy to find an appropriate epitaph: "Here lies Barry
and Alice, who were 'too smart' to be fooled by a false alarm."
* UCB Police Officer Rick McAllister told those at the EECS/ERL staff
meeting on Nov. 1, 1990 that he was with a fireman in the basement of Soda
last Spring during the ÒminorÓ electrical fire, and said that there was a
period when the firemanÕs face showed fear because it wasn't clear if the
fire could be controlled. On the opposite side of the wall containing the fire
a student stayed typing away during the alarm because he didn't see fire or
smell smoke!
* It is against the law (misdemeanor, 148.2 state penal code) to remain
inside a building after an evacuation alarm has been announced because
firefighters must risk theirs lives to go into a burning building to evacuate
those 'too smart' to leave.
* This same policeman said that the Fire Marshall often has a police officer
accompany him when he makes the rounds of buildings that were evacuated. The
Fire Marshall points to any 'too smart' person still found in the building and
says to the police officer, "Arrest that person or find out what legitimate
reason he has to still be in the building!" (This is no joke.) Officer
McAllister went on to say that evacuating a building when an alarm has sounded
may not only save your life, it could save you bail.
* We also checked with the insurance agent that covers all U.C. employees:
Insurance claim adjustors WILL take into account that a person refused to
evacuate when warned; adjustors will use this information to determine how
much to pay the claimant for life/medical benefits, if anything at all.
Thus, when an emergency is announced, let's not worry about wasting time and
head immediately to the Mining Circle, being sure to take your keys and other
personal belongings in case you need them to head home afterwards.
The law, insurance policies and common sense agree: WHEN TOLD TO LEAVE, LEAVE!
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EVACUATION POLICY FOR PEOPLE WITH DISABILITIES
The following guidelines have been adopted by the Berkeley campus to
assist in planning for the evacuation of people with physical disabilities.
IN ALL EMERGENCIES,
AFTER AN EVACUATION HAS BEEN ORDERED:
Evacuate people with disabilities if possible.
DO NOT use elevators, unless authorized to do so by police or
fire personnel. Elevators could fail during a fire or a major
earthquake.
If the situation is life-threatening, call 9-911 from a campus
phone or 911 from a pay phone.
Check on people with special needs during an evacuation. A
"buddy system," where people with disabilities arrange for
volunteers (co-workers/neighbors) to alert them and assist
them in an emergency, is a good method.
Attempt a rescue evacuation ONLY if you have had rescue training
or the person is in immediate danger and cannot wait for
professional assistance.
Always ASK someone with a disability how you can help BEFORE
attempting any rescue technique or giving assistance. Ask how
he or she can best be assisted or moved, and whether there are
any special considerations or items that need to come with the
person.
EMERGENCY EVACUATION OF PEOPLE WITH DISABILITIES:
Evacuating a disabled or injured person yourself is the last resort.
Consider your options and the risks of injuring yourself and others
in an evacuation attempt. Do not make an emergency situation worse.
Evacuation is difficult and uncomfortable for both the rescuers and the
people being assisted. Some people have conditions that can be
aggravated or triggered if they are moved incorrectly. Remember that
environmental conditions (smoke, debris, loss of electricity) will
complicate evacuation efforts.
The following guidelines are general and may not apply in every
circumstance.
o Occupants should be invited to volunteer ahead of time to assist
disabled people in an emergency. If a volunteer is not available,
designate someone to assist who is willing to accept the responsibility.
o Volunteers should obtain evacuation training for certain types of
lifting techniques through the Disabled Students' Program (DSP).
o Two or more trained volunteers, if available, should conduct the
evacuation.
o DO NOT evacuate disabled people in their wheelchairs. This is standard
practice to ensure the safety of disabled people and volunteers.
Wheelchairs will be evacuated later if possible.
o Always ASK disabled people how you can help BEFORE attempting any
rescue technique or giving assistance. Ask how they can best be
assisted or moved, and if there are any special considerations or
items that need to come with them.
o Before attempting an evacuation, volunteers and the people being
assisted should discuss how any lifting will be done and where
they are going.
o Proper lifting techniques (e.g., bending the knees, keeping the back
straight, holding the person close before lifting, and using leg
muscles to lift) should be used to avoid injury to rescuers' backs.
Ask permission of the evacuee if an evacuation chair or similar
device is being considered as an aid in evacuation. When using such
devices, make sure the person is secured properly. Be careful on
stairs and rest at landings if necessary.
o Certain lifts may need to be modified, depending on the disabilities
of the people.
RESPONSES TO EMERGENCIES:
Blindness or Visual Impairment
------------------------------
Bomb Threat, Earthquake, Fire, Hazardous Materials Releases and Power
Outages:
o Give verbal instructions to advise about the safest route or direction
using compass directions, estimated distances, and directional terms.
o DO NOT grasp a visually impaired person's arm. Ask if he or she would
like to hold onto your arm as you exit, especially if there is debris
or a crowd.
o Give other verbal instructions or information (i.e., elevators cannot
be used).
Deafness or Hearing Loss
------------------------
Bomb Threat, Earthquake, Fire, Hazardous Materials Releases, and Power
Outages:
o Get the attention of a person with a hearing disability by touch and
eye contact. Clearly state the problem. Gestures and pointing are
helpful, but be prepared to write a brief statement if the person does
not seem to understand.
o Offer visual instructions to advise of safest route or direction by
pointing toward exits or evacuation maps.
Mobility Impairment
-------------------
Bomb Threat, Earthquake, Fire, Hazardous Materials Releases:
o It may be necessary to help clear the exit route of debris (if possible)
so that the person with a disability can move out or to a safer area.
o If people with mobility impairments cannot exit, they should move to a
safer area, e.g.,
o most enclosed stairwells
o an office with the door shut which is a good distance from the
hazard (and away from falling debris in the case of earthquakes)
If you do not know the safer areas in your building, call the campus
Fire Marshal's office at 642-4409 for a building survey.
o Notify police or fire personnel immediately about any people remaining
in the building and their locations.
o Police or fire personnel will decide whether people are safe where
they are, and will evacuate them as necessary. The Fire Dept. may
determine that it is safe to override the rule against using elevators.
o If people are in immediate danger and cannot be moved to a safer area
to wait for assistance, it may be necessary to evacuate them using an
evacuation chair or a carry technique.
Power Outages:
o If an outage occurs during the day and people with disabilities choose
to wait in the building for electricity to be restored, they can move
near a window where their is natural light and access to a working
telephone. During regular business hours, Building Coordinators should
be notified so they can advise emergency personnel.
o If people would like to leave and an evacuation has been ordered, or if
the outage occurs at night, call the University Police at 2-6760 from a
campus phone to request evacuation assistance from the Fire Dept.
o Some multi-button campus telephones may not operate in a power outage,
but single-line telephones and pay telephones are likely to be operating.
As soon as information is available, the campus emergency information
line (2-4335) will have a recorded message stating when power is likely
to be restored.
SUMMARY
Prepare occupants in your building ahead of time for emergency evacuations.
Know your building occupants. Train staff, faculty and students to be
aware of the needs of people with disabilities and to know how to offer
assistance. Hold evacuation drills in which occupants participate, and
evaluate drills to identify areas that need improvement. Plans must cover
regular working hours, after hours, and weekends.
Everyone needs to take responsibility for preparing for emergencies. People
with disabilities should consider what they would do and whether they need
to take additional steps to prepare.
If you have questions about this policy, or need additional information,
contact one of the organizations below:
o evacuation policies: Office of Emergency Preparedness,
2-9036
o disability issues: Disabled Students' Program,
2-0518 (voice), 2-6376 (TTY/TDD)
o fire regulations, safe areas: Campus Fire Marshal, 2-4409
Office of Emergency Preparedness
November 1993
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